Inventory management software
Inventory management that keeps up with every sale.
StockỌja shows what you have, where it is and what is about to run out, across every branch and your online store. Stock moves on its own when you sell, receive a delivery or transfer goods, so the number on the screen is the number on the shelf.
At a glance
One number you can trust
On hand, reserved for online orders and actually available, per product and per branch.
Low-stock alerts in words
Set a level per product. Anything at or below it is flagged as Low or Out, not just coloured red.
Variants done properly
Sizes, colours and models under one product, each with its own SKU, barcode, price and stock.
A history behind every count
Every sale, delivery, transfer and adjustment, with who did it and the balance after.
Branches that share a catalogue
Add a product once. Each store keeps its own quantity, and transfers move stock between them.
Stock value at cost
See what the stock on your shelves is worth, using the cost price you paid.
Keeps counting offline
Offline sales and stock adjustments change the count on the device and sync when you are back online.
What StockỌja inventory management does
Inventory management is the work of knowing what you have, where it is and when to buy more. In most shops that knowledge is spread across a notebook, a spreadsheet and the memory of whoever was on shift. StockỌja replaces those with one record that every part of the business writes to.
Each product has a quantity at each branch. Sales reduce it. Deliveries from suppliers increase it. Transfers move it between branches. Adjustments correct it after a count. Because the point of sale, online store and purchasing all use the same stock, nothing has to be updated twice.
See exactly what is available
StockỌja separates three numbers that are easy to mix up. On hand is what is physically in the branch. Reserved is stock held for online orders that have not been collected yet. Available is what you can still sell. When a customer asks whether something is in stock, available is the answer.
- Filter by category, by branch or by stock state (in stock, low, out).
- Search by product name, SKU or barcode.
- Open any item to see its quantities, low-stock level and full movement history.
Low-stock alerts before you run out
Give each product a low-stock level, the point at which you want to reorder. When available stock reaches it, the item is flagged on your dashboard and in the inventory list as Low, and as Out when it hits zero. Labels are words and icons, so they are readable at a glance and for everyone.
Fast sellers can have a higher level, slow ones a lower level. When you reorder, raise a purchase order to your supplier and receive it, fully or in part, straight into stock at the cost you paid.
Variants: sizes, colours and models
A dress in four sizes, a phone case in three colours or a wig in several lengths is one product with variants. Each variant has its own SKU, barcode, selling price and stock, while the product keeps one name, description and set of photos. That keeps the catalogue tidy and the counts exact. More on setting this up in product management.
Transfers between branches
When one branch is short and another has extra, send a transfer. The sending branch records what left, the receiving branch confirms what arrived, and partial deliveries are handled without guesswork. Both branches stay correct and the transfer stays on record.
Adjustments and stock-takes
Counts drift: items get damaged, go missing or were miscounted. Record an adjustment with a reason and StockỌja keeps the trail: what changed, who changed it, when, and the balance after. Over time that history shows where stock is leaking.
- 1
Count the shelf
Count a category or the whole branch. Compare with the on-hand figure in StockỌja.
- 2
Record the difference
Adjust each item that does not match and choose a reason: stock count, damaged, expired, lost, theft or found.
- 3
Review the pattern
Use the movements view to see which products or branches lose stock most often.
When the internet drops
Stock keeps moving even when the network does not. Sales made at the POS while offline reduce the stock shown on that device straight away, and you can still add or remove stock with an adjustment, for example after a delivery or a breakage. When the connection returns, every change goes through the same stock ledger, exactly once.
If two tills sold the last unit while both were offline, StockỌja never lets stock go below zero: the second sale is flagged for you to check, count and resolve.
Setting stock to a counted quantity needs a connection, because it depends on the latest stock on the server. Adding or removing a quantity works offline.
Inventory management compared with a notebook or spreadsheet
| Notebook or spreadsheet | StockỌja | |
|---|---|---|
| Stock after a sale | Updated later, if someone remembers | Updated the moment the sale completes |
| Several branches | Separate sheets that disagree | One catalogue, a quantity per branch |
| Online orders | Checked by hand | Stock held automatically until pickup |
| Who changed a number | Unknown | Recorded with the user and time |
| Low stock | Noticed when a customer asks | Flagged at the level you set |
| No internet | Back to the notebook | Keeps selling and counting; syncs later |
Questions
What is the difference between inventory management and stock management?
In everyday use they mean the same thing: knowing what you have, where it is and when to reorder. StockỌja handles both in one place, from counting what is on the shelf to the stock held for online orders. Our guide what is inventory management goes deeper.
Does stock update automatically when I sell?
Yes. A sale at the POS or an order picked up from your online store reduces stock immediately. Online orders hold the stock as soon as they are placed, so two customers cannot buy the last item.
Can I track stock for several branches?
Yes. Every branch has its own quantities. You can view one branch or all of them, and move stock between branches with a transfer that the receiving branch accepts, fully or in part.
How do I correct a count after a stock-take?
Use an adjustment with a reason (for example stock count, damaged, expired or lost). The change is recorded with who made it and the balance after, so the history always adds up.
Can I import my existing stock list?
Yes. Upload a CSV with names, SKUs, prices, cost prices, low-stock levels and opening stock. See how to manage inventory without Excel for moving off a spreadsheet.
Keep exploring
- ProductPoint of sale A fast counter for busy hours: scan or search, cash, card, transfer or split payments, receipts, and it keeps selling offline.
- ProductProduct catalogue Products, variants, categories, brands, photos, SKUs and barcodes, imported from CSV and shared by every branch.
- ProductRetail & branch management Several stores, staff roles and permissions, suppliers and purchase orders, transfers and an activity log.
- GuideHow to track stock in a small business A practical routine for knowing what you have, stopping stock from going missing and doing it from your phone.
- GuideHow to do stock taking in a shop Prepare, count in pairs, handle cartons and sizes, find what went missing and correct your records. Free sheet included.
- GuideHow to manage stock across multiple branches Shared products, quantities per branch, transfers, branch managers and comparing locations.
- GuideWhat is inventory management? What it means for a shop, the numbers that matter, common methods and when to move beyond a notebook.
Count once. Then let every sale do the counting.
Import your products, set your low-stock levels and start selling. The free Hustle plan covers one store.